✈️ For Airlines & Aviation

Reduce Call Centre Load & Keep Passengers Informed on WhatsApp

From booking and check-in to real-time flight alerts and complaint handling — automate the full passenger journey on the channel with 98% open rates.

No credit card required · Setup in 30 minutes

The Passenger Experience Gaps Airlines Can't Afford

Every disruption, long queue, and unanswered query is a loyalty leak — and a cost centre.

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Call Centres Overwhelmed During Disruptions

A single delayed hub flight can generate thousands of inbound calls. Hold times spike, agents burn out, and passengers vent frustration on social media — all within hours.

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Check-In Still Drives Airport Queues

Web and app check-in completion rates remain low. Passengers miss the deadline and queue at counters, increasing ground handling costs and delaying turnarounds.

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Disruption Notifications Arrive Too Late

Email and SMS alerts go unread. Passengers discover gate changes or cancellations on airport boards — after they've already been inconvenienced.

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Ancillary Revenue Left on the Table

Seat upgrades, extra baggage, and lounge passes generate high margins — but most passengers never see the offer. Upsell penetration stays stubbornly low.

WhatsForm Brings the Full Passenger Journey to WhatsApp

One channel, every touchpoint — from booking confirmation to baggage claim.

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Conversational Booking & Check-In

Passengers search flights, select seats, and complete web check-in through a guided WhatsApp flow. Boarding passes delivered directly to their phone — no app download or printer required.

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Proactive Flight Alerts & Status Updates

Gate changes, delays, and cancellations pushed to every affected passenger on WhatsApp — automatically, in real time. Passengers stay informed before they reach the airport.

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24/7 AI Passenger Support

An AI agent handles baggage policies, rebooking options, refund status, and frequent flyer queries around the clock. Only complex or sensitive cases escalate to a live agent.

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Targeted Ancillary Upsell

Send personalised upgrade offers, lounge day passes, and extra baggage deals to the right passengers at the right moment — before departure, when conversion is highest.

The Passenger Journey on WhatsApp

From booking to baggage belt — every step automated and informed.

1

Booking Confirmed via WhatsApp

Passenger receives booking confirmation with PNR, flight details, and a check-in reminder scheduled automatically — no separate email chain needed.

2

Check-In Reminder Sent at the Right Time

WhatsApp message triggered 24 hours before departure invites the passenger to check in. One tap starts the guided flow — seat selection included.

3

Boarding Pass Delivered Instantly

After check-in, the boarding pass arrives as a WhatsApp message. Scannable at the airport gate — works offline, no app required.

4

Real-Time Flight Status Alerts Pushed

Any gate change, delay, or disruption triggers an immediate WhatsApp notification to every affected passenger. AI bot handles follow-up questions automatically.

5

Post-Flight Feedback & Loyalty Prompt

After landing, a short satisfaction survey is sent. Happy passengers get a prompt to join the loyalty programme or book their next trip with a personalised offer.

Measurable Impact Across Every Department

Operations, revenue, customer experience — WhatsApp automation moves the needle on all three.

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Lower Call Centre Volume

Automate 60–70% of routine passenger queries — status checks, rebooking info, baggage rules — freeing agents for complex cases.

Faster Disruption Response

Instant WhatsApp alerts reach every affected passenger within seconds of a gate change or delay — before they call or complain.

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Higher Check-In Completion

WhatsApp check-in reminders with a direct flow link drive significantly higher online check-in rates than email alone.

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More Ancillary Revenue

Timely, personalised upgrade and add-on offers over WhatsApp outperform in-app and email upsell campaigns on conversion.

Better Passenger Satisfaction

Proactive communication and instant self-service on a familiar channel converts frustrated passengers into loyal ones.

What Airlines Use WhatsForm For

Every passenger touchpoint — automated and personalised.

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Booking & Check-In

  • Flight search & booking flow
  • Seat selection form
  • Web check-in reminder & flow
  • Mobile boarding pass delivery
  • Voluntary upgrade offer
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Flight Operations & Alerts

  • Gate change notification
  • Delay & cancellation alert
  • Baggage carousel update
  • On-demand flight status bot
  • Connecting flight rebooking flow
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Passenger Support

  • Baggage policy FAQ bot
  • Refund status inquiry
  • Lost baggage report form
  • Special assistance request
  • Complaint & feedback form
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Ancillary & Loyalty

  • Seat upgrade campaign
  • Lounge day pass offer
  • Extra baggage add-on
  • Frequent flyer enrolment
  • Post-flight satisfaction survey

Airlines Modernising Passenger Communication with WhatsApp

68%
Call Centre Deflection

Routine passenger queries — status, rebooking options, baggage — handled by WhatsApp bot without agent involvement.

2.4×
Higher Check-In Rate

WhatsApp check-in reminders with a direct flow link outperform email reminders significantly on completion rate.

4.5★
Passenger Satisfaction Score

Proactive disruption alerts and instant self-service on WhatsApp consistently beat industry average CSAT benchmarks.

"During our busiest festive season, a hub delay affected 3,400 passengers. We pushed a single WhatsApp broadcast with rebooking options and new gate info. Call centre volume that evening was 40% lower than our previous comparable disruption. The difference was night and day."

Director of Passenger Experience, Regional Carrier

Ready to Modernise Your Passenger Communication?

Join airlines using WhatsApp to reduce call centre costs, drive ancillary revenue, and deliver a seamless passenger experience.

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